Updates

Prioritize spending on those items and programs that will most help us achieve our critical goals as a University system and lead to a return on investment. Those items or programs that contribute to the recruitment and retention of students, as well as the quality of the student experience, would be considered a high priority. We will need to implement a suspension of hiring, purchasing, hospitality and travel. The guidelines below do not apply to grant funded expenditures. Grant funded hospitality, travel, and purchases may proceed as long as they are permitted within the grant.

Payroll and Employee Processing services recently completed the University’s transition to paperless statements – saving postage, time and labor. The move provides employees with the ability to view their earnings five days prior to pay day, view and print current and previous pay period statements, view and print current and previous years W-2s. It also eliminates the need for EBOs to pick up statement of earnings from the payroll office or sort and distribute statements.

ITS and Human Resources collaborated to launch a new electronic hiring system that replaces a variety of burdensome, inconsistent and inefficient paper-based practices. WVU Hire saves employees both time and work by creating a uniform, streamlined process with fewer redundancies.

New termination process guidelines became effective beginning Sept. 1, 2015. Subject to certain provisions of PEIA’s plan, one important change is that an employee who voluntarily terminates his/her employment will only have health insurance coverage and/or other health and welfare benefit coverages (i.e. dental, life, disability, etc.) during the month when they are last physically at work.

Software, hardware and consulting purchases valued at less than $5,000 no longer require review by Procurement, Contracting and Payment Services (PCPS) or prior approval by PCard Administration. ITS introduced an online pre-approval tool that automatically generates a notification if a review is required.

The research administration and funding tool WVU+kc (Kuali Coeus) is being automated to streamline the submission process. By automatically routing proposals to the Office of Sponsored Programs as soon as a dean or designated approver has signed off, researchers no longer need to repeatedly check for approvals or take the extra step of submitting the document.

A written travel authorization is no longer required. The change is among several updates made to the WVU/WVURC Travel Manual, designed to reduce traveler frustration.

Retiring employees can maintain their University email account and stay connected to the institution and their colleagues. The process is automated continuing the email access into retirement. Retirees may opt out of email access if they so choose.

The annual Intent-to-reappoint notices that were historically issued each April to non-classified, FE/APs, and non-tenure track faculty employees were discontinued in the spirit of eliminating waste and reducing costs.

Online enrollment for WVU voluntary benefits gives employees a streamlined portal to information and enrollment for WVU’s voluntary benefits; hospital indemnity, critical illness, Universal Life, ID theft and pet insurance.